Transport companies purchasing fuel in Belgium, France, Italy, Slovenia, Spain and Hungary have the right to demand the reimbursement of the related excise duties, submitting a special application to the customs administration of each country.

In each country, the procedure follows and processes have different requirements: as a consequence, costs, bureaucratic processes and documents vary according to the countries involved.  See below as indicative guidance:

  • In general, reimbursement is permitted for fuel purchased by vehicles of at least 7.5 tons in total weight.
  • It is generally required that the vehicles are registered in a EU member state.
  • Reimbursement is only valid for payments made with fuel cards or credit or bank cards (NOT cash).
  • The vehicle number plate must be shown on the related invoices (to be included into the applications).
  • The deadline for submitting the requests can vary from one month to 3 years from each invoice date, depending on the country.
  • The timeframe for reimbursement can vary greatly from one country to the other, ranging from few months to more than a year.

Why use Plose

The reimbursement application is fairly complicated and lengthy, causing administrative burden as well as the risk of partial/total refusal; this is why many companies decide to entrust us to roll out these procedures, and we take this up with our professional and competent teams who add value to our customers by:

› sparing them all tasks connected to the complicated application process, constantly monitoring each dossier from submission to final payment.

› ensuring applications are consistent Europe-wide.

› working directly with all foreign custom offices, allowing prompt and effective follow-up of any issue that might delay payment

› staying constantly updated on tax legislation, promptly detecting possible variations in rates or in reimbursement procedures and identifying new countries which eventually introduce similar allowances.

› providing clear and simple instructions to arrange and check the necessary documentation.

› sending periodic reminders to help avoid overseeing documents and/or deadlines that can cause losing the right to reimbursement.

› carefully checking that all documents and information received by the customer are correct and exhaustive, highlighting any omissions.

› applying competitive terms and service fees, only charged on receipt of the reimbursement

Design by Bunker  –  Illustrations by Andy Potts